Connecting your Exchange calendar

Once connected, the Exchange calendar will be displayed on the Launcher home screen, allowing users to view and launch scheduled meetings.

Your Exchange calendar can be configured during first time setup, or alternatively through the application settings, under the "Room calendar" tab.

The successful set up of the Exchange calendar relies on pre-requisite Exchange configuration, along with the completion of the set up within Launcher.

This article outlines how to successfully set up the Exchange calendar within Launcher, and includes links to relevant Microsoft documentation to address pre-requisite configuration.

Exchange account

The Exchange account email and password - also referred to as the "delegate" according to Microsoft - are used by Launcher in combination with Exchange Web Services URL, to authenticate the Exchange account.

This is the primary account that manages the room calendar, but note that the room mailbox may be different, more on that below.

Exchange Web Services URL (EWS)

The Exchange Web Services URL is used to connect to the Exchange server. To obtain the correct URL, simply select the "Auto-discover" option and we'll generate the Exchange server URL.

Unless you are hosting your own Exchange server, the URL provided with the "Auto-discover" option will connect you to the correct server. If you're hosting your own Exchange server, please refer to Microsoft documentation: Exchange Server. 

Room mailbox

The room mailbox is a resource mailbox that's assigned to a physical location, such as a conference room, an auditorium, or a training room. The email address for the room mailbox is used to schedule meetings and is essential in order to enable the room calendar within Launcher.

Most importantly, the Exchange (or delegate) account must be assigned permissions to manage the room mailbox for the room calendar to be set up successfully.

For more information on room mailbox management, please refer to Microsoft documentation: Create and manage room mailboxes.

Example set up 

In the example below, please consider the following:

• The Exchange (or delegate) account used is: dustin.goodwin@acmetechnologies.com.
• The URL (Exchange Web Services) is automatically generated by the "Auto-discover" option.
• The room mailbox email used is: boardroom@acmetechnologies.com.
• dustin.goodwin@acmetechnologies.com is a delegate user with permissions to manage boardroom@acmetechnologies.com.