How to configure an Exchange room resource

The steps below are to help you launch one-touch video calls like Teams, Webex, GoToMeeting calls in Launcher without the need to copy and paste the meeting url in your Outlook meeting invite. 

Before starting, please ensure

1. That the room resource is licensed so that it can be logged into.
2. Once the account has been created, the configuration is completed via "PowerShell."
   
   

Note: The Exchange Online Remote PowerShell Module may need to be installed on your computer.

 
Note: Commands in blue should be copied and pasted into Windows Powershell. 

For these steps we have used the demo mailbox, meetingroom@company.com.  You will need to use your own mailboxes for the steps below to work. 

How to open PowerShell

• Go to the bottom left corner and open Windows key
• Search *PowerShell*
• Right-click on PowerShell
• Choose *Run as Administrator*
• Start Configuration

Step 1: Login

If Basic Authentication

$UserCredential = Get-Credential

 If Multi-factor authentication:

Connect-EXOPSSession [-UserPrincipalName -ConnectionUri <ConnectionUri> -AzureADAuthorizationEndPointUri <AzureADUri> -DelegatedOrganization <String>]

Fort further reading on multi-factor authentication and Powershell
https://docs.microsoft.com/en-us/powershell/exchange/exchange-online/connect-to-exchange-online-powershell/mfa-connect-to-exchange-online-powershell?view=exchange-ps  

Step 2: Load Cmdlets

If your are using Office 365:

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection

If On-Premise

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -Credential $UserCredential -ConnectionUri http://<ServerFQDN>/PowerShell/ -Authentication Basic – AllowRedirection

Step 3: Set execution policy

Set-ExecutionPolicy RemoteSigned

Step 4: Import PSsession

Import-PSSession $Session

Step 5: Set resource to type room

set-Mailbox -Identity meetingroom@company.com -Type room

Step 6: Set Add Organizer to subject to false

Set-CalendarProcessing -Identity meetingroom@company.com -AddOrganizerToSubject $False

Step 7: Set Delete Comments (Body of Invitation) to false

set-CalendarProcessing -Identity meetingroom@compnay.com -DeleteComments $false

Step 8: Set Delete Subject to false

set-CalendarProcessing -Identity meetingroom@compnay.com -DeleteSubject $false

Step 9: Set Invitation Processing to AutoAccept.

Set-CalendarProcessing -Identity meetingroom@company.com -AutomateProcessing AutoAccept

Step 10

Close the Powershell window. 


Note: If you have completed the steps successfully, you will no longer need to copy and paste Teams meetings links in the location field in Outlook. 

To test this out, schedule a meeting in Outlook and make a it a Teams meeting by clicking the Teams meeting icon in the toolbar. Then invite the room you've just configured above. eg meetingroom@company.com.

 Once that's been accepted in Exchange, you'll see the meeting appear in the Launcher homescreen. If it has a Teams icon, you can now launch that meeting with one tap.