Launching Microsoft Teams calls

To schedule Microsoft Teams meetings using Outlook, you'll need:

The room mailbox email address or name so that you can associate your meeting to a specific space where Launcher is installed.

There are two ways to schedule meetings using Outlook:

Here's a preview of the process, followed by steps on how to schedule a Teams meeting using Outlook web access:

Using your web browser, sign in to Outlook and find the calendar section of the web app, located in the bottom left of the interface.
Create a new event by selecting the New event option located at the top of the interface or by double-clicking on a time slot within your calendar. This will generate a new window.
Add a meeting subject, participants for your meeting, and a room mailbox (in the location field). The room mailbox must be the room mailbox account that is set up with your Launcher room calendar.
Press Teams meeting option to generate a Teams meeting.
When the meeting details have been generated, send the meeting invitation. At this stage, your meeting is scheduled, but you will need to retrieve the teams meeting URL and add it to the location field, as instructed below:
- On your calendar, right-click or expand the schedule and select the Edit This will show the meeting details window.
- In the body of the email, right-click the Join Microsoft Teams meeting link, copy the URL, and paste it in the location field alongside the room mailbox account.
When the Teams meeting URL has been added to the location field, send the meeting.
Your meeting now appears on the Launcher room calendar, where you can launch your Teams meeting with one touch.

Here's a preview of the process, followed by steps on how to schedule a Microsoft Teams meeting using Outlook desktop:

Open Outlook and go to the calendar section located in the bottom left of the interface, then create a new meeting using one of the following methods:

Select the New Teams Meeting option from the application ribbon, located at the top of the interface. This will generate a new meeting, which includes your Teams meeting details in the body of the email invitation.
Select the New Meeting option from the application ribbon, located at the top of the interface. This will generate a new meeting window, where you will see a Teams Enable this option to generate Teams meeting details. This adds the details to the body of the email invitation.

Copy the meeting URL from Teams meeting details found in the body of the email invitation. Paste the meeting URL into the location field, replacing the existing Microsoft Teams Meeting
When the URL has been pasted, add the room mailbox from the list provided. This room mailbox must be the room mailbox email that is set up with your Launcher room calendar.
Ensure that you have entered a meeting subject and added participants, then send the meeting invitation by pressing Send.
Your meeting now appears on the Launcher room calendar, where you can launch your Teams meeting with one touch.