Launching Zoom calls

To schedule Zoom meetings using Outlook, you'll need:

• The room mailbox email address or name so that you can associate your meeting to a specific space where Launcher is installed.
• The Zoom add-in. Get the Zoom add-in on the Microsoft Store.

There are two ways to schedule meetings using Outlook:

• Outlook web access
• Outlook for desktop

If you’re using a meeting room console, please refer to the requirements for  Zoom configuration for meeting room consoles.

Outlook web access (OWA)

Here's a preview of the process, followed by steps on how to schedule a Zoom meeting using Outlook web access:

1. Using your web browser, sign in to Outlook and find the calendar section of the web app, located in the bottom left of the interface.
2. Create a new event by selecting the New event option located at the top of the interface or by double-clicking on a time slot within your calendar. This will generate a new window.
3. Add a meeting subject and participants for your meeting.
4. Select the Add a Zoom meeting option from your Zoom add-in to generate a meeting URL. The meeting URL will automatically populate into the location field.
5. Add the room mailbox to the location field. The room mailbox must be the room mailbox email address that is set up with your Launcher room calendar.
6. Send the invitation by pressing Send.
7. Your meeting now appears on the Launcher room calendar, where you can launch your Zoom meeting with one touch.

Outlook desktop app

Here's a preview of the process, followed by steps on how to schedule a Zoom meeting using Outlook web access:

Open Outlook and go to the calendar section located in the bottom left of the interface. Create a new meeting using the New Meeting option from the application ribbon located at the top of the interface. This will generate a new meeting window.

1. Add a meeting subject, participants for your meeting, and a room mailbox (in the location field). The room mailbox must be the room mailbox email address that is set up with your Launcher room calendar.
2. Select the "Add a Zoom meeting" option from your Zoom add-in to generate a meeting URL. 
3. Send the invitation by pressing Send.
4. Your meeting now appears on the Launcher room calendar, where you can launch your Zoom meeting with one touch.