To schedule Bluejeans events using Outlook, you'll need:
- The room mailbox email address or name so that you can associate your meeting to a specific space where Launcher is installed.
- The Bluejeans Outlook add-in. Get the Bluejeans Outlook Plugin
There are two ways to schedule meetings using Outlook:
- Outlook web access
- Outlook for desktop
Outlook web access (OWA)
Here's a preview of the process, followed by steps on how to schedule a Bluejeans meeting using Outlook web access:
- Using your web browser, sign in to Outlook and find the calendar section of the web app, located in the bottom left of the interface.
- Create a new event by selecting the New event option located at the top of the interface or by double-clicking on a time slot within your calendar. This will generate a new window.
- Add a meeting subject, participants for your meeting, and a room mailbox (in the location field). The room mailbox must be the room mailbox account that is set up with your Launcher room calendar.
- Select the Add a Bluejeans meeting option from your Bluejeans add-in to generate a meeting URL.
- In the body of your email invitation, copy the newly generated Bluejeans meeting URL and paste it into the location field.
- Send the invitation by pressing Send.
- Your meeting now appears on the Launcher room calendar, where you can launch your Bluejeans meeting with one touch.
Outlook desktop app
Here's a preview of the process, followed by steps on how to schedule a Bluejeans meeting using Outlook desktop:
- Open Outlook and go to the calendar section located in the bottom left of the interface. Create a new meeting using the New Meeting option from the application ribbon, located at the top of the interface. This will generate a new meeting window.
- Add a meeting subject, participants for your meeting, and a room mailbox (in the location field). The room mailbox must be the room mailbox email address that is set up with your Launcher room calendar.
- Select the Add a Bluejeans meeting option from your Bluejeans add-in to generate a meeting URL.
- Send the invitation by pressing Send.
- Your meeting now appears on the Launcher room calendar, where you can launch your Bluejeans meeting with one touch.
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