Launching GoToMeeting calls

To schedule GoToMeeting events using Outlook, you'll need:

• The room mailbox email address or name so that you can associate your meeting to a specific space where Launcher is installed.
• The GoToMeeting Outlook add-in. Get the GoToMeeting Outlook Plugin

There are two ways to schedule meetings using Outlook:

• Outlook web access
• Outlook for desktop

Outlook web access (OWA)

Here's a preview of the process, followed by steps on how to schedule a GoToMeeting event using Outlook web access:

1. Using your web browser, sign in to Outlook and find the calendar section of the web app, located in the bottom left of the interface.
2. Create a new event by selecting the New event option located at the top of the interface or by double-clicking on a time slot within your calendar. This will generate a new window.
3. Add a meeting subject, participants for your meeting, and a room mailbox (in the location field). The room mailbox must be the room mailbox account that is set up with your Launcher room calendar.
4. Select the GoToMeeting add-in to show the meeting side panel and select the Generate a new meeting link
5. In the body of your email invitation, copy the newly generated GoToMeeting meeting URL and paste it into the location field.
6. Send the invitation by pressing Send.
7. Your meeting now appears on the Launcher room calendar, where you can launch your GoToMeeting meeting with one touch.

Outlook desktop app

Here's a preview of the process, followed by steps on how to schedule a GoToMeeting event using Outlook desktop:

1. Open Outlook and go to the calendar section located in the bottom left of the interface, then create a new meeting using the New Meeting option from the application ribbon located at the top of the interface. This will generate a new meeting window.
2. Add a meeting subject, participants for your meeting, and a room mailbox (in the location field). The room mailbox must be the room mailbox email address that is set up with your Launcher room calendar.
3. Select the GoToMeeting add-in to show the meeting side panel and select the Generate a new meeting link option.
4. Send the invitation by pressing Send.
5. Your meeting now appears on the Launcher room calendar, where you can launch your GoToMeeting event with one touch.